Privacy statement

This is the Privacy Statement for applicants of Marktlink Group B.V., all its entities, subsidiaries, branches, representative offices, affiliates and other Marktlink group companies (‘Marktlink’, ‘we’, ‘us’ and ‘our’), and it applies to us as long as we process personal data that belongs to all job applicants (‘you’).

1. Collection and use of the personal information

1.1 Purpose and scope of this privacy statement

Our privacy statement explains what personal data we collect, how we use that data and how we keep it safe. We may use this personal data for any of the purposes described herein. This privacy statement applies to all job applicants (‘you’).

We obtain your personal data in the following ways:

• as shared by you with us when you apply for a job or visit our website
• from the person who recommended your job application
• third party resources or companies such as recruitment websites and agencies

1.2 What kind of personal data do we process?

Personal data we process about you includes:

• First and/or last name;
• Date and place of birth and gender;
• Identification document;
• Social security number;
• Nationality;
• Home address;
• Contact information (such as an e-mail address and telephone number);
• Resumé (CV), diploma’s and certifications;
• Photograph;
• Work permit;
• A copy of your identity document as required by local law; and
• Other personal data that you actively provide, for example by creating a profile on our website, in correspondence with us or by telephone.

1.3 What do we do with your personal data?

We only use your personal data for the following business purposes:

1.3.1 Human resources and personnel management.

We process personal data that is necessary in order to enter into an agreement with you as your potential employer and to fulfil our contractual obligations. We also process information about you when we have a legal obligation to do so, or it is in our legitimate interest, such as administrative purposes, and to manage our relationship with you. This includes recruitment. We may also ask for your explicit consent if processing personal data is not compatible with the purposes stated above, which you may withhold or withdraw at any time.

1.3.2 Retention of your personal data.

We are legally required to retain your personal data for a specified period of time and varies from a few days to years, depending on applicable local legislation. Your personal data will not be stored longer than required for the purposes provided to us or as required by law. When we no longer need your personal data for the process or activity we originally collected it for, we will delete it or aggregate it (as an abstract bundle of data), anonymize it and dispose of it in accordance with applicable laws.

2. Do we share your personal data and who has access to it?

We share certain personal data internally (with other Marktlink business of departments) and externally (with third parties outside of Marktlink) insofar required for the purposes stated above. We may transfer data across Marktlink business and branches for various purposes or to a centralized storage system or for processing centrally within Marktlink for efficiency purposes.

As an international company, Marktlink is also active in countries which are not a part of the EEA and when you apply for a position with in one of those countries because you yourself are a resident of that country or you will likely become a resident of that country by applying for and obtaining a certain position. We will not share your personal data with third parties outside of the European Economic Area (EEA), unless required for the purposes we acquired the information (e.g. job application for a position in a country located outside of the EEA), to a recipient located in a country which provides an adequate level of protection for your personal data and/or under an agreement which satisfies EU requirements for the transfer of personal data to data processors or data controllers outside of the EEA.

Marktlink has employees that are authorised to process your personal data for legitimate purposes. They are only authorised to process your personal data to the extent needed for that purpose and to perform their job. All employees are subject to confidentiality obligations, also according to local requirements.
We may also share your personal data with the government, supervisory and judicial authorities in order to comply with our regulatory obligations. This includes tax authorities for reporting your assets (e.g. salary) and judicial/investigative authorities such as the police, courts and arbitration bodies on their express and legal request.

When necessary, we may share your personal data with subcontractors who carry out certain activities for us in the normal course of our business. The personal data shared with the subcontractor is restricted to information that is necessary for providing their service. These service providers support us with IT services, preparing reports and statistics, recruitment, annual reports and other services and operations. We demand the same level of protection and confidentiality from our subcontractors. In addition to that, they are not allowed to use your data for their own purposes or direct marketing.

3. What are your privacy rights?

You have certain rights when it comes to your personal data, which rights may vary based on applicable local laws and the circumstances of processing your personal data. If you have questions about which rights apply to you, if you wish to exercise such rights or if you have a complaint about how we handle your data, please contact us at privacy@marktlink.com. If you do not agree with our answer, you can file a complaint with the competent personal data authority of the Member State where you live (applicable for EU) or the personal data authority appointed by local laws.

3.1 Right to information

You are entitled to information about what we do with your personal data, why your personal data is needed and how long it will be retained for. This information is provided to you through this Privacy Statement.

3.2 Right of access

You are entitled to an overview or a copy of your personal data that we process. That way you can gather more information and inspect the way in which we process your personal data.

3.3 Right to rectification

The right of rectification means that in certain circumstances you are entitled to have us amend of supplement your personal data.

You can request rectification in any of the following situations:

• Your personal data is incorrect;
• Your personal data is incomplete;
• Your personal data is irrelevant to the purpose for which it was collected; or
• We otherwise use your personal data in violation of any applicable law.

The right of rectification is not intended to correct professional impressions, opinions or conclusions. In that case, we may consider adding your written opinion about this to your file.

3.4 Right to erasure

Under certain circumstances, you have the right to have us erase the personal data that we process about you. You may have this right in the following situations:

• Your personal data is no longer needed: we don’t longer need your personal data for the purpose for which it was collected of processed;
• You have withdrawn your consent: we processed the personal data based on your (explicit) consent, but you withdrew this consent;
• A successful objection: you have successfully objected to the processing of this personal data. You will find more information about your right to object in 3.6 “Right to object”;
• Unlawful processing: in the case that we processes your personal data unlawfully, for example when we don’t have a valid basis for doing so, we need to erase your personal data;
• Mandatory erasure: personal data must be erased to comply with a legal obligation, for example the obligation to erase your data after a certain period of time. You can find more information about the legal terms in 1.3.2 ”Retention of your personal data”.

3.5 Right to data portability

The right to data portability means that we must, under certain circumstances, provide personal data about you in a form that makes it easy for you to reuse and transfer your data to another organization. You will receive the personal data in “a structured, commonly used and machine-readable form”. You cannot have all types of data transferred. First, it is only about digital data. Paper files are therefore not included. Secondly, it only concerns personal data that we either processed with your permission or that we used to perform an agreement with you.

3.6 Right to object

You can object to our processing of your personal data. Under certain circumstances, we must comply with this objection. We will then no longer process your personal data for the purpose to which you have objected. However, it may be the case that we continue to process the personal data for another purpose, such as for the execution of an agreement or to comply with a minimum retention period. If this is the case, you will be informed about this.

When we process your personal data for direct marketing purposes, we will always comply with an objection request. For example, unsubscribing from newsletters or other direct marketing communications.

3.7 Right of limitation of processing

The right of limitation of processing means that we will continue to collect your personal data, but in principle we may not do anything with it. We will temporarily stop using your data.

• You can request limitation in the following situations:
• Your personal data may be incorrect: we may not use this data as long as we have not checked whether your data is correct;
• The processing is unlawful: we are not allowed to process certain personal data (anymore) according to the privacy rules and we should therefore delete the data. You can request a limitation in the case that you don’t want us to delete your data, for example because you want to request the data later;
• Your personal data is no longer needed: we no longer need your personal data for the purpose for which we processed them, but you still need the personal data for a legal claim, for example a legal procedure in which you are involved; or
• You have objected: during the period that we are reviewing your objection, we may not further process your personal data at your request.

3.8 Right of complaint

You always have the right to file a complaint with the competent supervisory authority if you believe that there has been a breach of privacy.

4. Changes

We may amend this privacy statement to remain compliant with any changes in law and/or to reflect how we process personal data. This version was created on 14 February 2024.

5. Contact

If you have any questions or comments about the processing of your personal data, please contact us by email at privacy@marktlink.com. You may also use the address below to communicate any concerns you may have regarding the compliance with our Privacy Statement.

Office: Marktlink Group B.V.

Address: Wismarstraat 1, 7418 BN Deventer, the Netherlands